26.1 New employees must be employed by the agency three months before accruing vacation.
26.2 Employees shall accrue paid vacation time at the following rates:
• One day for every month of full time employment for a total of 13 days per year. {This is based on 26 pay periods a year 26x4=104.00 divided by 8 hours =13 days.) 4 hours per pay period is accrued.
• From the beginning of the employee's fifth year of employment through the tenth year of full time employment. employees will accrue one and one-half days every month for a total of 18 days per year. (This is based on 26 pay periods a year 26x5.50=143.00 divided by 8 hours =18 days.) 5.5 hours per pay period is accrued.
• With the beginning of the employee's eleventh year of employment the employee will accrue two days every month for a total of 24 days per year. (This is based on 26 pay periods a year 26 x 7.50=195.00 divided by 8 hours=24 days) 7.5 hours per pay period is accrued.
• Half-time employees will accrue vacation time at one-half the rate of full-time employees. 26.3 All time off and vacation requests require Director approval. 26.4 Vacation is not to be prorated and must not be taken in less than one day increments. 26.5 Vacation days, not to exceed 40 hours maximum, may be carried forward from one anniversary year to the next. Effective January 1, 2013, vacation days may not be carried forward from one anniversary year to the next. For any unused vacation days accrued in the 2012 calendar year, those vacation days may be carried forward into 2013 but must be used and may not be carried over into calendar year 2014. Thus, any unused vacation days accrued in the 2012 calendar year that have not been used on or before December 31, 2013 will be forfeited in accordance with the new policy.
OR: If an employee's services are terminated for any reason including voluntary resignation, s/he shall not be paid for more than 30 days (240 hours) of accumulated annual leave.
26.6 Employees are expected to use Vacation benefits in the fiscal year in which Vacation is earned. Employees may carry over unused Vacation from one year to the next. Employees may not accrue more than the maximum leave they are allowed. Once an employee reaches his or her annual ceiling. the employee ceases to accrue any additional Vacation benefits.
26.7 Employees may not elect to be paid in lieu of using vacation time.
26.8 Vacation time off must be scheduled in advance and approved by the Director or the employee's supervisor.
26.9 Staff members who have accumulated vacation time when employment is terminated shall receive vacation pay with their last regular paychecks in accordance with Section 26.5.
26.10 In the event of the death of an employee who has not used all earned vacation, payment for the unused portion will be paid to the employees' estate in accordance with Section 26.5.
