Policy and Procedures

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  1. Overview
  2. Policy and Procedures

Policy Overview

Section 1: Introduction The purpose of these personnel policies is to provide a clear set of guidelines for daily agency activities and to establish employment procedures appropri ...

Section 1: Introduction

The purpose of these personnel policies is to provide a clear set of guidelines for daily agency activities and to establish employment procedures appropriate to Rape and Domesti ...

Section 2: Equal Opportunity Statement

RDVIC shall not discriminate against employees. applicants for employment, or persons seeking our services because of sex, race, creed, color, national origin, religion, sexual ide ...

Section 3: Hiring Procedures

3 .1 All hiring will be done in accordance with the RDVIC Equal Opportunity statement. 3 .2 Selection and hiring of new employees will be within the Director's discretion and done ...

Section 4: Orientation and Staff Developmet

4.1 As soon as possible after an employee reports to work, the Director will brief the employee on the following: • Mission and operation of RDVIC including the agency, shelt ...

Section 5: Hours of Work, Attendance, and Punctuality

5.1 The normal workweek is Sunday 7AM through the following Sunday 7AM. 24 hours per day. Core working hours witl be Monday through Friday from 10 a.m. to 3 p.m. with other hours a ...

Section 6: Adjustable Time Management

The official time that RDVlC shall be open for business is from 9:00 AM to 5:00 PM Monday through Friday, with holidays and other days as designated in the personnel policy. The of ...

Section 7: Smoking

In order to comply with applicable health codes and to offer a smoke-free environment RDVlC prohibits smoking inside all agency office locations and the shelter. Designated smoki ...

Section 8: Drug-Free Workplace

All RDVIC employees are prohibited from unlawfully using, possessing. manufacturing. distributing, or dispensing illegal or non-prescribed, substances or being under the influence ...

Section 9: Personnel Committee

9.1 The committee shall be composed of at least four board members. 9.2 The committee will evaluate the Director at the end of each fiscal year. 9.3 The committee may be consulte ...

Section 10: Job Descriptions

10.1 Each new employee will be provided with a written job description at the time of employment. 10.2 Job descriptions may be changed only after consultation and review by the st ...

Section 11: Evaluation

11.1 The Director will complete a written evaluation on a new employee no later than three months after the employee start date. A second evaluation will be done no later than six ...

Section 12: Disciplinary Action

Section 13: Grievance Procedure

RDVIC recognizes the right of each staff member to express complaints and to seek a solution to each disagreement. If any employee is dissatisfied by management actions complaints ...

Section 14: Sexual Harassment

14.1 RDVIC will not tolerate sexual harassment of its staff or clients. This means that the following behaviors are grounds for disciplinary action, including termination:• un ...

Section 15: Discrimination

15.1 RDVIC is committed to values and policies that enhance respect for individuals and their cultures. The policy of this organization is that no person shall be discriminated aga ...

Section 16: Employee Protection (Whitleblower Policy)

Every employee shall read, sign and date a copy of the following policy which will be kept in the employee's personnel file:If any employee reasonably believes that some policy, pr ...

Section 17: Code of Ethics

Every employee shall read, sign and abide by the following statement and a copy shall be kept in the employee· s personnel file: By signing a copy of this Code of Ethics, I ...

Section 18: Domestic Violence in the Workplace

RDVIC recognizes that anyone can be a victim of domestic violence, regardless of age, socioeconomic status, race, ethnicity, education, sexual or religious orientation. Likewise. a ...

Section 19: Government and Political Activity

RDVIC encourages staff to take an active interest in government and to participate in political affairs. All staff have the right to express their opinions on political issues and ...

Section 20: Electronic Communications

20.1 RDVIC provides quality resources in the area of electronic communications. Staff has access to telephone, facsimile equipment, computers, and. the Internet. 20.2 Telephones a ...

Section 21: Vehicle Safety

21.1 RDVIC is committed to instituting and maintaining a Vehicle Safety program. The goal of the program is the prevention of the loss of life, injury, and property damage to all e ...

Section 22: Resignation

22.1 Employees shall give written notice of resignation to the Director which shall include the effective date of resignation. Employees are requested to include reasons for leavin ...

Section 23: Special Condition of Termination (Voluntary or Involuntary)

Any agency property entrusted to an employee must be returned prior to the last day of work.

Section 24: Benefits

24.1 Benefits for employees will be determined by available funds and the approval of the board of directors. 24.2 The board of directors. officers. staff. and volunteers shall re ...

Section 25: Leave Benefits and Other Work Policies

25.1 HOLIDAYS: Full-time employees are eligible for 7 paid holidays per year as follows:New Year's DayMemorial DayIndependence DayThanksgiving DayDay after ThanksgivingChristmas Ev ...

Section 26: Vacation

26.1 New employees must be employed by the agency three months before accruing vacation. 26.2 Employees shall accrue paid vacation time at the following rates: • One day for ...

Section 27: Sick Leave

27.1 Full time employees shall earn five days (40 hours) of paid sick leave (i.e. annual sick leave) every six months of employment. 27.2 No sick leave shall be earned by a new em ...

Section 28: Vacation and Sick Leave Donation

Employees may choose to transfer sick or vacation leave into a leave bank for other staff members that do not have sufficient leave accrued to receive pay during an extended absenc ...

Section 29: Bereavement

29.1 Up to three days of paid leave will be granted by the Director to employees for a death in their immediate families. immediate family includes spouse, parents, spouse· ...

Section 30: Jury Duty

30.1 Employees will be paid for days while serving on a jury. If struck from jury the employee is expected to return to work. 30.2 It is the responsibility of the employee to repo ...

Section 31: Parental Leave

31.1 Time off for the birth or adoption of children shall consist of accrued sick leave, vacation, and compensatory time. Unpaid extensions may be granted by the Director. 31.2 Pa ...

Section 32: Overtime

Staff members cannot be paid overtime without prior approval of the Director. Efforts will be made whenever possible to adjust individual schedules to take into account t1me spent ...

Section 33: Petty Cash

Petty cash procedures will be established by the Director and will be set in accordance with funding source regulations.

Section 34: Travel Reimbursement

34.1 Travel to and from an employees assigned office is the responsibility of the individual employee. Travel will not be reimbursed when an employee is reporting to the Central o ...

Section 35: Part-time/Half-time Employees

35.1 Half-time employees hours shall be prorated on the basis of regular office hours. Allotment of time on a weekly or monthly basis shall be arranged in consultation with the Dir ...

Section 36: Review of Personnel Policies

These personnel policies shall be reviewed by the Board of Directors annually and will remain in effect until revisions, additions or new policies are made.

Addendums to the Personnel Policy

Addendum to the Personnel Policy Revised 09/12/2018 Equal Opportunity Statement The policy of this organization is that no person shall be denied employment or discriminated agai ...