The official time that RDVlC shall be open for business is from 9:00 AM to 5:00 PM Monday through Friday, with holidays and other days as designated in the personnel policy. The official work week is forty hours.
6.1 A policy of adjustable time management allows staff limited exceptions to the standardized workweek. Staff may adjust their work schedules to arrive early and leave early. or to arrive late and leave late. "Exempt .. employees may adjust their work hours to provide for longer workdays, with occasional partial or whole days off.
6.2 The following general principles apply to adjustable scheduling:
• The workweek is a period of forty hours for all full-time employees.
• The work/pay period for time calculations of "exempt" employees shall be the two weeks that correspond with the payroll schedule.
• The workday is eight hours.
• Workday planning shall be done in increments no smaller than one-half hour.
• No employee may work more than ten hours per workday except when necessitated by travel or otherwise required and approved in advance by the Director.
• Employees with adjustable schedules that deviate three hours from the regularly scheduled daily office hours must receive prior approval from the Director.
• Hours earned are hours worked beyond the standard eight hours worked. or additional hours earned beyond the ordinary workweek or pay period.
• Adjustable hours must be used within the week.
• Hours earned which are not "taken" or used during the work/pay period, shall be lost, and the staff shall not receive any further compensation or consideration for them. Upon termination of employment with RDVIC. accrued adjustable hours (if any) on the record as of date of termination shall not be compensated in wages or earnings.
• Adjustable schedules may not be forced upon any staff.
• In no event may any "non-exempt" employee work in excess of forty hours in any workweek.
6.3 Adjustable scheduling is permitted for the convenience of the employee. It is not a right or term of employment, and the Director reserves the right to require any employee to work the standard office workweek. The right to accrue or use adjustable time may be terminated by the Director at any time subject to an employee's ability to utilize accrued adjustable time within the time period contemplated by this policy.
6.4 When any employee provides service on behalf of RDVIC. any resultant donation or honorarium is to be returned to the organization. Payment for speaking and training activities may qe made directly to the employee provided that the employee conducts such activities on his/her own time and without cost to RDVIC.
6.5 Work from Home: Depending upon the nature of the position and the existence of a measurable work product, an occasional day at home to work can be helpful and can be granted with the prior approval of the employee's supervisor. All employees working from home for any amount of time must gain pre-approval from the supervisor.
We advise employees to consider these elements before asking to work from home:
• Is the employee eligible by nature of their job?
• Are there any cybersecurity and data privacy concerns?
• Will collaboration with the employee's team become difficult?
• Do employees have the necessary equipment or software installed at home?
• What are the conditions of employees' home or alternative place of work {noise, internet connection etc.)
Procedure:
When employees plan to work from home, this procedure must be followed:
• Employees file a request through APF at least two days in advance
• Their supervisor must approve their request considering all elements mentioned above.
All the requirements noted in the personnel policies Adjustable Time Management section apply for work at home requests.
